Fazer um Rfp - Request For Proposal

O evento será realizado em Toronto no hotel The St Regis Toronto Site httpswwwmarriottcomenushotelsyyzxrthestregistorontoevents httpswwwdestinationtorontocomlistingthestregistoronto31135 O evento será uma confraternização de final de ano para os gerentes manager de todos os Tim Hortons de GTA grande Toronto Site do Tim Hortons é uma Starbucks canadense caso não conheça httpswwwtimhortonsca O evento terá que comportar no máximo 200 pessoas no hotel St Regis Toronto A data pode ser escolhida a seu critério contando que seja no final do ano I Contact Information Event Name no acronyms Event Host Organization Event Organizer if different from Host Organization Key Contact Person Job Title Mailing Address Line 1 Mailing Address Line 2 City StateProvince ZipPostal Code Country Phone Fax Mobile Phone Email Address Web Address RFP For Supplier Name Page 1 of 8 Respond To Key Contact Name MEETING PLANNER REQUEST FOR PROPOSAL RFP TEMPLATE Preferred Method of Communication Telephone Email Letter Fax Other Event OrganizerHost Organization Billing Address if different from above Billing Contact Person Billing Address Line 1 Billing Address Line 2 City StateProvince ZipPostal Code Country Billing Contact Telephone II Event Profile Event Name Event Host Organization Event Organizer if different from Host Organization Event Start Date Event End Date Event Organizer Market Segment Association International Association National Association Regional State or Local Corporate Government Social Military Educational Religious Other Event Host Overview mission philosophy etc Event Objectives RFP For Supplier Name Page 2 of 8 Respond To Key Contact Name Event History First Time Event Yes No Provide important information on Event History Attendee Profile Expected Total Event Attendance Attendee Demographics Profile Include information regarding demographics international mix of attendees flyin vs drivein mix etc AccessibilitySpecial Needs Outline any special needs for the group including special accessibility needs RFP For Supplier Name Page 3 of 8 Respond To Key Contact Name III Event Requirements Date Requirements Year Month Start Day Date End Day Date Preferred Dates Alternate Dates 1 Alternate Dates 2 Alternate Dates 3 Are your dates Flexible If so please explain Number of dayshours needed in advance of published event dates for setup and movein Days Hours Number of dayshours needed postevent for teardown and moveout Days Hours Other Comments re Requirements Comments RecreationOffSite Preferences Recreation Type Required Preferred but Not Required Not Required eg Beach Fitness Center Golf Pool Spa Other Facility Requirements Comments Include any details about attendees that would help the venue understand your guests needs ie Many golfers in the group many attendees will be coming with their families Guest Room Block Requirements This section MUST be filled out Your event must require guestrooms Guest Rooms are Required for this Event Yes No If Yes The following chart outlines guest room requirements for the event It begins with the first day of attendeestaff arrival and ends with the final departure day of Guests of Single Bedded Rooms Required of Double Bedded Rooms Required of Suites Require d of Accessible Rooms Required Total of Rooms Suites Required Day 1 eg Monday January 10 2022 Day 2 Day 3 RFP For Supplier Name Page 4 of 8 Respond To Key Contact Name Day 4 Repeat for additional days as necessary Totals Guest Room Counts Total Room Nights Peak Night Room Block Reduced Staff Room Rates Required Insert any requests for reduced staff room rates including the number of requested staff rooms Guest Room Reservations Method of Reservations Rooming List Individual Reservation Combination of rooming list and Individual reservation Payment of Guestrooms Individuals to pay Organization to pay Combination of Individual pay and Organization to pay Other If applicable insert any information on guestroom reservation methods you would like to ask your hotel Guestroom Rates Are guestroom rates commissionable or is a Room Rebate Required Yes No If Yes Describe rebate assessment or commission requirements associated with this RFP ie 10 commission on room rate 1000 per room booked to planner Other Guestroom requirements Room Rate Must Be No More Than indicate currency type Is a PrePost Conference Guestroom rate requested Yes No Notes re PrePost Guestroom rates Insert any requests such as a request for the group rate to be available 2 days pre and post conference dates RFP For Supplier Name Page 5 of 8 Respond To Key Contact Name Function Space and F B Requirements This section MUST be filled out Your event must require meeting space Chart should be customized to match your meeting space needs Meeting dates should be aligned with your guestroom requirements Function Space including for exhibits is required for this Event Yes No If Yes The following chartschedule outlines function space requirements for the event Day Date Function Type Function Name Start Time End Time of Attendees Setup Style 24Hour Hold Required MainPlenary Session Breakout Session Keynote Session Workshop Break Breakfast Lunch Reception Dinner Other Hollow Square Theatre UShape Classroom Rounds for 8 Rounds of 10 Half Rounds Boardroom Pod Set up Reception 8 x 10 Exhibits 10 x 10 Exhibits Special Set up see notes Yes No Fill out additional rows as necessary for your event needs AudioVisual If applicable include any high level audio visual needs ie rear screen projection needs production requirements spotlighting stage etc Food and Beverage Needs If applicable include any specific food needs Ie Athletes requiring healthy meals or buffet preferred RFP For Supplier Name Page 6 of 8 Respond To Key Contact Name Other Function Space Needs If applicable include any additional information Overall Food Beverage Budget indicate currency type Includes Tax Yes No Includes GratuityService Charges Yes No Concessions Desired Guest Rooms Food Beverage Other IV Proposal Specifications The RFP issuer expects that all work will be performed in a professional manner All information provided in this RFP is proprietary for this purpose only Information cannot be released without written permission from the contact person named in Section I Questions Direct all questions and requests for additional information regarding this RFP to the contact person designated in Section I Contact Information Decision Making Process Final Decision Maker Name Role There will be a preliminary cut with a second review of finalists Yes No Timeline RFP Published Date RFP Distribution Date Proposal Due Date and Time Preliminary Cut Date Proposal Presentation Dates if required Proposal Presentation Location if required City StateProvince Country Decision Date Approximate Date of Site Inspection if required RFP For Supplier Name Page 7 of 8 Respond To Key Contact Name Number of Site Inspection Attendees if required Decision Notification Method choose all that apply Telephone Call Email Letter Fax RFP For Supplier Name Page 8 of 8 Respond To Key Contact Name Tim Hortons Canadian Coffee Community Background Information Tim Hortons known affectionately as Timmies is a Canadian multinational fast food restaurant known for its coffee and donuts Established in 1964 Tim Hortons serves as a home away from home offering a friendly and welcoming atmosphere across over 4800 restaurants globally Its not just a place to eat its a community space where people gather to catch up work study or relax With over 100000 employees across Canada and beyond Tim Hortons is not just a cornerstone of community life but also a proud part of the Canadian national identity Its members ranging from parttime staff to fulltime managers across various provinces and territories share a belief that a good cup of coffee can make a day great The brand is committed to making a true difference for individuals communities and the planet through various sustainability and charitable initiatives Meeting Profile Tim Hortons celebrates the hard work and dedication of its staff annually by hosting a yearend celebration for its managers from the Greater Toronto Area GTA This celebration is a thank you for the tireless efforts throughout the year and to foster the sense of community and camaraderie that Tim Hortons is known for Typically held in December the event is an opportunity for managers to relax enjoy and prepare for the coming year with renewed energy and inspiration The event includes a range of activities from award ceremonies and recognition of outstanding service to dinner and dancing reflecting the companys communitydriven spirit Request for Proposal RFP for YearEnd Celebration Event I Contact Information Event Name Tim Hortons GTA YearEnd Celebration Event Host Organization Tim Hortons Event Organizer Tim Hortons Corporate Events Team Key Contact Person Jane Job Title Corporate Event Manager Mailing Address Line 1 874 Sinclair Road Oakville ON L6K 2H3 Canada City Oakville StateProvince Ontario ZipPostal Code H9W 0A1 Country Canada Phone 18886011616 Fax 5064629940 Mobile Phone 18886011616 Email Address doejanetimhortonscom Web Address httpswwwtimhortonsca Preferred Method of Communication Email Telephone II Event Information Event Venue The St Regis Toronto Venue Address 325 Bay St Toronto ON M5H 4G3 Venue Web Address httpswwwdestinationtorontocomlistingthestregistoronto31135 Event Type Corporate YearEnd Celebration Expected Number of Attendees 200 Venue Requirements Access to 7 event rooms with a total event space of 12744 sq ft and a capacity for the largest space of 320 persons Venue Contact Email reservationstorontostregiscom Venue Contact Phone 416 3065800 866 9121123 III Event Requirements Date Requirements Preferred Dates Friday December 15 2024 Number of dayshours needed in advance for setup 1 Day 8 Hours Number of dayshours needed postevent for teardown 1 Day 8 Hours RecreationOffSite Preferences Not Applicable Guest Room Block Requirements Guest Rooms Required for this Event Yes Number of Guests 150 Number of SingleBedded Rooms Required 35 Number of DoubleBedded Rooms Required 18 Number of Suites Required 10 Total Number of Rooms Suites Required 63 Guest Room Reservations Method of Reservations Combination of rooming list and individual reservation Payment of Guestrooms Organization to pay Are guestroom rates commissionable or is a Room Rebate Required No IV Additional Requirements Catering Fullservice catering for a seated dinner cocktail hour and nonalcoholic and alcoholic beverages AudioVisual Full AV package including microphones speakers and projection capabilities Decorations Festive decorations suitable for a yearend celebration Entertainment DJ andor live music arrangements Special Requests Accessibility requirements any specific Tim Hortons branding or presentation tools needed V Budget Billing Information Budget Details 81600 Billing Contact Person Tim Hortons manager Billing Address Line 1 874 Sinclair Road Oakville ON L6K 2H3 Canada City Oakville StateProvince Ontario ZipPostal Code L6K 2H3 Country Canada Billing Contact Telephone 18886011616